Hardin County Educational
Service Center

Treasurer:
Mandy France
419-674-2288 ext. 411
francem@hardinesc.org

FISCAL LINKS:

• Western Ohio Computer Organization (WOCO)
• State Employee's Retirement System (SERS)
• State Teacher's Retirement System (STRS)
• Ohio Department of Taxation
• Ohio Revised Code

PAYROLL FORMS AND PROCEDURE:

Contact: Mandy France - ext. 411

Simply click on the title and the form will open in Acrobat Reader. If you do not have Acrobat Reader, click here for a FREE download.

• Employee Time Sheet (example: employee time sheet filled out)
• Substitute Time Sheet (example: substitute time sheet filled out)
• Hepatitis B Vaccine Information Form
• Hepatitis B Waiver Form
• Blood-Borne Pathogens Information
• Emergency Medical Form
• Bureau Workers' Compensation First Report of an Injury, Occupational Disease or Death form
• Verification of Employment
• Acknowledgement of Receipt Sign off Sheet
  • Purchase Order Procedures
  • Network-Internet Agreement
  • Ohio Ethics Law and Related Statutes
  • Prohibition Against Harassment, Intimidation and Bullying

• Federal Tax Form
• State Tax Form
• City of Kenton Non-Resident refund request form
• Employment Eligibility Verification form with E-verify information
• Direct Deposit Form
• STRS form
• SERS form
• Reemployed Retiree Form
• SSA-1945 form
• Terrorism Form

In order to be paid promptly, the treasurer’s office must receive a signed time sheet no later than 12:00 pm on the 1st or the 15th of the month.

REQUISITION FORM AND PROCEDURE:

Contact: Mandy France - ext. 411

• Use the Requisition form (PDF).
  Simply click on the title and the form will open in Acrobat Reader. If you do not have Acrobat Reader, click here for a FREE download.
• Fill in the Vendor's name, address, and phone and fax numbers.
• Complete the Ship To address if different then Hardin County ESC. If the items are being shipped directly to one of the schools, be sure to check the merchandise against the packing slip and forward it on to Mandy at the Hardin County ESC. Without the packing slip, I will not be able to pay the invoice.
• Sign and date the requisition in the Date of Request and Requisitioner boxes.
• If already ordered, fill in the date that you ordered the items in the Date Ordered box. (We prefer that you let us order the items so that we can verify the existence of funds, but we understand that situations may arise. Call us and we will discuss it.)
• Fill in the Quantity, Unit Description, and Price areas. Be sure to include Shipping & Handling charges if applicable.
• Under the heading Account to be charged, please give a description such as MH supplies, Gifted Instructional Materials, etc.
• Turn in the Requisition form to Mandy at the ESC.

CHARGING TO ESC ACCOUNTS:

• Turn in a requisition one (1) week prior to purchasing the items.
• When the purchase order is complete, we will send you the white copy with the required signatures.
• Take the signed purchase order to the vendor listed at the top of the form.
• Make sure the vendor has the purchase order number to reference on the charge.
• DO NOT spend more than the purchase order amount. If the item(s) are more you will need to wait and turn in a new requisition.
• Please write the purchase order number on the receipt and turn in to Mandy at the ESC.

NOTE: You must have a signed Purchase Order before you charge at any of the following stores: K-Mart, Kroger's, Sack N Save, Dave's Market, and Radio Shack.

REIMBURSEMENT OF MEETING EXPENSES:

Contact: Mandy France - ext. 411

• Use the HR Kiosk link for all meeting expenses. See HR Kiosk guide and updates for information on how to proceed.

TRAVEL FORM AND PROCEDURE:

Contact: Mandy France - ext. 411

• Use the Travel Report form (PDF).
  Simply click on the title and the form will open in Acrobat Reader. If you do not have Acrobat Reader, click here for a FREE download.
• The Time In box is for the time that you start working or driving to an event. The Time Out box is for the time that the actual event, including driving, is completed.
• Example: you leave the ESC at 8:30 am and travel to USV to see a child. At 10:30 am you get back in your car to to your next appointment at Hardin Northern. Your time in for USV would be 8:30 am and your time out would be 10:30. The time in for Hardin Northern would be 10:30.
• Please do not record all of your activities for the day.
• We would prefer that you type the form, but handwritten forms will be accepted. Note: If you are typing the form, the miles will automatically total.
• Please sign and date one copy of the form and submit to your immediate supervisor for approval.

FUND RAISING / STUDENT ACTIVITY GUIDELINES:

• Use the Board Approved Packet for your Fund Raising/Student Activity Guidelines (PDF).
  Simply click on the title and the form will open in Acrobat Reader. If you do not have Acrobat Reader, click here for a FREE download.

CASH ADVANCE RECORD:

• Click here to open the Cash Advance Record form (PDF).
  Simply click on the title and the form will open in Acrobat Reader. If you do not have Acrobat Reader, click here for a FREE download.